Setup ISend On Your Canon Copier

After purchasing a Canon Copier, you may want to benefit from its advanced scanning features. These features can help you save on printing and the environment. When you first have your Canon copier installed you may have this feature setup and installed for you, but a majority of customers are asked to pay for this feature. In our experience, we have seen a lot of photocopier companies charge high amounts of money for this service.

This document will explain how its done saving you money on unnecessary chargeable engineer callouts.

Setting up Scanning to a shared folder:

Firstly you will need to create a folder on your network or computer that you would like the documents sent to. The folder needs to be enabled to be shared, and the required users need to assess to it so that it will show up on the Canon copiers network screen.

One touch buttons are handy if you have only a few send keys activated.

• Click additional key (looks like a head with a star inside)

• Address book setting key

• One-touch buttons

• Select a number, e.g. 1

• Now select Register/edit

• Select file

• Please name the button

• Please call the one-touch name

• Select user, and enter user name

• Select password and enter password, this will need to be done twice

• At the top, please change protocol to WINDOWS (SMB)

• Now click browse at the bottom right

• Find the folder you created to be shared. You do this by selecting the appropriate name then clicking on down. For Example: usually, you will see your server name, click past this you will see a network folder and so on till your folder is displayed.

• Once this has been done select ok, then done till you are back on the main screen.

Now click the send key, and then click the one-touch button key, you should now see the button you created.

Setting up Scanning to an email address on a Canon Copier:

To do this, you must enter an SMTP address into the Canon Copier. Also, the Canon Copier must have a valid outgoing email address, please see your IT administrator for all this information.

This setting menu can be found under settings key:

• Network settings

• Click on the down symbol

• Click E-Mail/iFax

This page is where you enter your SMTP and out going email address.


A common issue that stops emails from leaving the Canon Copier is incorrect Default Gateway and DNS. Make sure your IT administrator has set these up correctly.

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3 Tips to Save Printer Ink

Most of us thought that when we brought our printer we were done with all expenses related to printers. We were proven wrong when we started purchasing printer ink. All printer owners have a unanimous complain when it comes to printer ink. The complain is about the extensive cost of the ink. The on going cost of printer ink is something that has gotten everyone worried. So here we have put together some tips that may help you reduce the amount of printer ink you use and its cost.

1. Think Twice When It Comes To Colored Ink

We all know that colored ink is more expensive than normal black and white ink. In general, color cartridges cost more to run than monochrome (black). That is why you should save your colored cartridges for when you actually really need to print in color. For most office documents black and white ink is all that is needed. Most printers have the option to change the settings to black and white only. If you are printing something that should be black, tell your printer to print everything in black and white or gray-scale.  This will tell your printer to not worry about matching exact color and just use the black cartridge for your entire document.

Another thing to ask yourself is if you really need a color cartridge. Some inkjet printers are able to print black-only even if the color cartridge is out.  So ignore that message that your color cartridge is out of ink and let your printer just use black ink.

2. Plan Ahead

When you are out buying a printer, plan ahead as to what printer will benefit you. You can always shop for a printer that has a low cost per page. Sometimes it may appear that the printer is cheap upfront but with the add on costs (mostly of ink) it becomes more expensive than other high quality printers. You should take advantage of special features that may already be in your printer like the ‘draft mode’ feature in inkjet printers that significantly helps reduce printing cost. Your laser printer may have a feature called the toner saver feature that also serves to save toner.

3. Check Your Printer’s Software Or Settings

Most printers come with a user-friendly software interface that lets you access and tweak many of the printer’s functions. This should come in handy when you are finding means to save you cost. You can enable settings that allows you to print on both sides of the paper. This is where you will set your printer to use black ink. If you own a laser printer , you can reduce your output resolution through the settings and this can help save ink as well.

It all comes down to playing it smart. Always analyze what you need and what you can save. Do you really need to print all 5 pages? Do you really need this document to be colored? Assess your printer’s features and figure out what works best for you.

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5 Tips for Cleaning and Taking Care of Your Printer


Printers have become a necessary part of many businesses, big and small. More and more people are also using printers at home for homework assignments, a new recipe, or an interesting article. Printers are a part of everyday life. If you have a printer at home or in your office, it is important to make sure that you take good care of it. Today, we would like to share some helpful tips to ensure that your printer remains in a good condition.

  1. Clean the inside and the outside. It is important to take care when cleaning the printer. Switch it off and remove the power plug before cleaning. Use lint-free cloths to clean the inside and outside and remove dust. Wash the print head with warm water and let it dry properly. Avoid using alcohol on any part of the printer. Handle the printer gently to avoid damaging any of its parts.
  2. Open it up. This doesn’t mean you should get the screwdriver and take it apart. Simply open all the flaps and compartments to check for broken or loose parts or stuck paper. Most printers will indicate a message saying that the printer is experiencing a problem, but it is good to have a look yourself every now and then.
  3. Buy the right cartridges. Cartridges are expensive and it may be tempting to buy cheaper options. However, if you buy a different brand from what you need, you may cause harm to the printer and cause yourself a lot of problems.
  4. Switch it off. If you are not going to use the printer for a while, switch it off. Leaving it on can cause unnecessary wear and tear and the built-up heat can cause the print head to dry out. You will also save some energy.
  5. Keep it updated. Make sure that your printer can update its drivers via the Internet or make sure that you regularly check for new software updates.

If you follow these simple steps, your printer will be happy and functional for a long time.

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